Registered office address of a company is its address of record for all statutory and governmental communications. But as companies expand, relocate, or reorganize, there usually comes a requirement to alter this address of record.

If you are proposing a change of registered office address in India, this is all you should know regarding the legal process, eligibility, applicable forms, and fees payable in FY 2025–26.

What is the Change of Registered Office Address?

A change of registered office address is a formal process through which a company changes its address in the Ministry of Corporate Affairs (MCA) records. 

The change may be:

• Within the same city or state

• From one city to another in the same state

• From one state to another

Both cases entail a different process and forms of registered office change, but each must adhere to the Companies Act, 2013.

Eligibility for Registered Office Change

Your firm can apply for a registered office change if:

• The board of directors sanction the relocation

• Shareholders vote on a resolution, as applicable

• The firm makes all ROC filings

• No current default or legal limitation prevents the update

Registered Office Change Documents

For commencing the change, the following registered office change documents are necessary:

• Board Resolution and (if any) Special Resolution

• Utility bill (electricity, water, telephone) not exceeding 2 months old

• NOC from the proprietor of the property

• Lease/rental deed (if rented) or ownership document

• Form MGT-14 (in some cases)

• Form INC-22 for address change filing

• Updated Memorandum of Association (if the state is altered)

Registered Office Change Process

Registered office change procedure varies based on the nature of change:

• Within the Same City:

1. Board resolution

2. File Form INC-22 with ROC

3. MCA records updated

4. Time: 3–7 working days

• Within the Same State (Different City):

1. Board and Special Resolutions

2. File Form MGT-14 and INC-22

3. Inform ROC along with all supporting documents

4. Time: 7–10 working days

• From One State to Another:

1. Board and shareholder sanction

2. File MGT-14, INC-23 (RD's approval), and INC-28

3. Upon approval, file Form INC-22

4. Update MoA, inform income tax, banks, etc.

5. Time: 30–45 working days

Registered Office Change Fees

The registered office change fee in India consists of:

• MCA government fees for forms

• Professional fees (consultation, drafting, filing)

• Stamp duty (according to state regulations)

Overall, the registered office change fees can vary from ₹3,000 to ₹15,000 based on complexity.

Registered Office Change Form

You will be required to submit one or more of the following:

• INC-22 (compulsory for all types of changes)

• MGT-14 (if special resolution is to be done)

• INC-23 (for interstate modification)

• INC-28 (after RD approval for interstate modification)

Registered Office Change Advantages

Why should you update your registered office address early?

• Legal Compliance – Escape fines for old address records

• Efficient Communication – Get all notices, legal documents in time

• Better Operational Control – Move office nearer to operations or client clusters

• Ease of Business – Register where taxes, logistics, or manpower is more effective

• Rebranding Opportunity – Mirror geographic transformation in business expansion

Why AuditFiling for Registered Office Change?

A change of registered office may appear simple, but a legal misstep can have consequences or create compliance loopholes. Here is why AuditFiling is the intelligent option:

• Professional Legal Experts – Our experts are familiar with the precise steps for each address change.

• Full Support – From resolutions to MCA filings and paperwork, we manage everything.

• Pan-India Service – Whether you're moving address in a city or between states, we've got you covered.

• Quick Turnaround – We file quickly and efficiently, reducing delays.

• Affordable Pricing – No extra fees, total service at an open and transparent cost.

• Post-Change Support – We help in updating PAN, GST, bank details, and more.

With AuditFiling, your change of registered office is done professionally, legally, and in time—so you can concentrate on managing your company, not documents.

Struggling to change your registered office address? Let AuditFiling deal with the paperwork while you concentrate on development.